Hybrid meeting and events
Overview
Hybrid events allow you to offer your delegates the choice between an in-person or virtual event, and our hybrid event solutions offer a quality experience for all of your attendees.
We can tailor a package to your event requirements and budget, choosing from the following options:
- A combination of in-person and virtual delegates and speakers
- On-site and/or remote AV technicians (our AV is run by our in-house AV contractor, so technicians need to be booked in advance)
- Robotic and/or professional broadcast cameras to capture live talks in high quality
- A secure, branded conference web portal for all your event assets, including e-posters, Q&As sponsor info and speaker biographies
- Spatial Chat platform for virtual networking
- Group discussions between in-person and virtual delegates
- In-person and virtual exhibitor booths with live chat functions
- Live Q&A chat, with optional live polling for all in-person and virtual delegates and speakers
Equipment
The AV set-up for hybrid meeting varies between each meeting room:
- Our three largest rooms (Auditorium, Rosalind Franklin Pavilion, Barbara McClintock Pavilion) have fixed cameras and integrated AV systems for hybrid meetings;
- Most of our smaller meeting rooms come with a fixed Logitech system (see below).
Logitech (Loft Rooms 1 and 2, Green Room, and Library)
The Logitech system allows you to hold an in-person event and have a virtual audience via Zoom/Teams/Webex/etc. The equipment is set-up at the front of each room at no extra cost and acts as your webcam and microphone.
Back to top