We’re hiring: Conference and Events Organiser

Salary range in the region of: £32,160 – £34,000 per annum
This is part time role, 30 hours per week
Closing date for applications: 8 January

We have an exciting new opportunity for a Conference and Event Organiser to join Wellcome Connecting Science, as part of the Hinxton Hall Conference Centre team. This is a part time (30 hours per week) and 12-month fixed-term contract.

About the role

As an Event Organiser, you will play a key role in delivering exceptional meeting and events experiences at the Conference Centre by working closely with both team colleagues and contractors involved in operational delivery.

From managing bookings to coordinating logistics, you will ensure every detail is executed flawlessly.

What you’ll be doing

Event coordination

Respond to enquiries and manage bookings, offering expert advice on event planning and venue options.
Use the Kinetic system to manage bookings, generate contracts and invoices, and maintain accurate event details.
Collaborate with internal teams and external suppliers (e.g., caterers, entertainers, marquee companies) to ensure smooth event delivery and compliance with health and safety standards.
Oversee the onsite coordination of events, ensuring everything runs smoothly from start to finish.

Client relations and bookings

Conduct venue tours and convert enquiries into confirmed bookings.
Build and maintain strong relationships with clients, agencies, and suppliers to drive future business.
Manage client accounts and meet annual business targets while ensuring client satisfaction.

Essential skills

Educated to degree level or able to demonstrate extensive event organising experience
Demonstrable experience of scientific administration or working with academic researchers or commercial organisations organising workshops, conferences, or other events
Excellent communication, written and oral; networking and negotiation skills
Ability to develop good working relationships with people from a variety of backgrounds
Methodical and well-organised approach to work
Highly organised in administrative functions, with close attention to detail and accuracy
Multi-tasking skills
Self-motivated and responsible
Excellent time management skills and ability to meet agreed deadlines
Must be able to work as part of a team within a defined organisational structure
Must be able to work flexible hours using a hybrid working approach
Good knowledge of MS Office applications (especially Excel and Word)
Knowledge and previous application of Kinetics is desirable.

About us

Hinxton Hall Conference Centre offers world-class event and meeting spaces designed for knowledge sharing in the scientific research community. Set in the tranquil grounds of the Wellcome Genome Campus, the venue boasts stunning contemporary architecture combined with heritage features. There are flexible meeting rooms for up to 300 people, including a tiered auditorium, which are complemented by extensive modern accommodation, and a food and drink offer driven by quality and sustainability. Hinxton Hall Conference Centre is part of Wellcome Connecting Science, supporting our core programme goals around learning, training, and engagement with genomics.

About Wellcome Connecting Science

Wellcome Connecting Science’s mission is to enable everyone to explore genomic science and its impact on research, health and society. Drawing on the ground-breaking research taking place on the Wellcome Genome Campus, Connecting Science inspires new thinking, sparks conversation, supports learning, and understands global attitudes and perspectives. We connect researchers, health professionals and the wider public, creating opportunities and spaces to explore genomic science and its relationship with people, and the world around us. Find out more wellcomeconnectingscience.org

Application process

Please include a cover letter alongside your CV that details how your skills and experience meets the essential criteria listed.

Click here to apply (this link will take you to Wellcome Sanger Institute – Current vacancies)

Other Information:

Salary range in the region of: £32,160 – £34,000 per annum
This is part time role, 30 hours per week
Closing date for applications: 8 January
Interviews expected to take place on 17 January

Hybrid working

We recognise that there are many benefits to hybrid working; including an improved work-life balance, with more focused time, as well as the ability to organise working time so that collaborative opportunities and team discussions are facilitated on campus. The hybrid working arrangement will vary for different roles and teams. The nature of your role and the type of work you do will determine if a hybrid working arrangement is possible.

Equality, Diversity and Inclusion:

We aim to attract, recruit, retain and develop talent from the widest possible talent pool, thereby gaining insight and access to different markets to generate a greater impact on the world. We have a supportive culture with the following staff networks, LGBTQ+, Parents and Carers, Disability and Race Equity to bring people together to share experiences, offer specific support and development opportunities and raise awareness. The networks are also a place for allies to provide support to others.

We want our people to be whoever they want to be because we believe people who bring their best selves to work, do their best work. That’s why we’re committed to creating a truly inclusive culture at Sanger Institute. We will consider all individuals without discrimination and are committed to creating an inclusive environment for all employees, where everyone can thrive.

Our Benefits:

We are proud to deliver an awarding campus-wide employee wellbeing strategy and programme. The importance of good health and adopting a healthier lifestyle and the commitment to reduce work-related stress is strongly acknowledged and recognised at Sanger Institute.

Sanger Institute became a signatory of the International Technician Commitment initiative In March 2018. The Technician Commitment aims to empower and ensure visibility, recognition, career development and sustainability for technicians working in higher education and research, across all disciplines.

Please watch the video about benefits at the bottom of the main application page.